Committees at Holland Community Theatre

There are many committees to join at Holland Community Theatre!

Artistic Committee

Audit Committee

Box Office Committee

Development Committee

Hospitality Committee

Marketing Committee

Membership Committee

Nominating Committee

Personnel Committee

Production Committee

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Artistic Committee

  • The Artistic Committee is responsible for the artistic performances presented on the HCT stage and under HCT sponsorship.

  • The Artistic Committee will create a slate of proposed shows and a proposed schedule for Board Approval to build a successful season.

  • The Artistic Committee will seek prospective directors, assistants, producers, and stage managers to present to the Board for each show.

  • The Artistic Committee will maintain the HCT script library by adding to and periodically reviewing in-house scripts, and measuring suitability for the HCT stage and audience.

  • The Artistic Committee will seek additional performance spaces, groups, and opportunities to continue providing theatre to the community at large.

Audit Committee

  • The Audit Committee is chaired by the Treasurer of the Board of Directors

  • The Audit Committee will include two additional members of the theatre in good standing who have an interest or experience in finance

  • The Audit Committee is responsible for the maintenance of financial materials related to HCT income and expenses

Box Office Committee

  • The Box Office Committee will be chaired by the Box Office Manager

  • The Box Office Committee will be comprised of the box office volunteers and is responsible for the staffing of the office for all ticket sale dates

  • The Box Office Committee will provide monthly reports of ticket sales to the Board of Directors

  • The Box Office Manager will maintain the relationship with ticket broker service as needed and ensure all dates and events are available for purchase in a timely manner

Development Committee

  • The Development Committee is responsible for coordinating and implementing all contributed income programs

  • The Development Committee  will assign contributions to the theatre’s needs as provided by the Board

  • The Development Committee will cultivate a network of donors and fundraising organizations and maintain the relationships

  • The Development Committee will seek outside building rentals to increase rental income

Hospitality Committee

  • The Hospitality Committee is responsible for the front-of-the-house management of HCT, including the staffing and training of House Managers, Ushers, and Concession Hosts

  • The Hospitality Committee will maintain inventory of all items sold by the concession stand and ensure the kitchen and front of the house are stocked with supplies

  • The Hospitality Committee will represent HCT positively with high standards of customer service, engage our patrons and invite feedback, and be versed in the history and mission of HCT

Marketing Committee

  • The Marketing Committee will strive to expand the HCT audience through promotional materials and publicly available advertising

  • The Marketing Committee will increase name recognition and perceived value of HCT and its productions

  • The Marketing Committee will cultivate and maintain contacts with media outlets and points of exposure for the theatre

  • The Marketing Committee will ensure the distribution of all HCT promotional materials, including but not limited to: show and event posters, audition bookmarks, and season flyers

Membership Committee

  • The Membership Committee will maintain the list of active members and maintain relationships with members in order to promote continued membership

  • The Membership Committee will maintain a list of membership benefits and ensure the execution of such benefits

  • The Membership Committee will promote membership through the recruitment and development of new members

  • The Membership Committee will promote involvement in membership events through social media and other venues for notification

  • The Membership Committee will plan and execute the Annual Meeting and Banquet

  • The Membership Committee will compile information for the monthly Civic Connection newsletter to be sent to the membership and general mailing list

Nominating Committee

  • The Nominating Committee will be chaired by a Board Member, nominated by the President, whose term will not expire at the end of the membership year

  • Two additional members of the theatre in good standing will also serve on the Committee for a 3-year term

  • The Nominating Committee will meet quarterly, as indicated in the bylaws, in order to identify and cultivate possible nominees for service on the Board

  • The Nominating Committee will ensure potential future Board members meet any prerequisite qualifications

Personnel Committee

  • The Personnel Committee will be chaired by the Vice President of the Board of Directors

  • The Personnel Committee will also be staffed by two members of the theatre in good standing

  • The Personnel Committee will maintain all job descriptions for the operation of HCT, committees, paid personnel, Board positions, and production crews, and will edit them as needed and approved by the Board

  • The Personnel Committee will assure that annual reviews of paid personnel are conducted by the Board

  • The Personnel Committee will recruit and secure Crew Chairs and paid employees for approval and employment by the Board

Production Committee

  • The Production Committee will be chaired by the Board Liaison, also known as the Producer Liaison

  • The Production Committee will also include the Crew Chairs as selected and approved by the Board

  • The Production Committee will maintain and update producer booklets that will contain pertinent information and supplies for producers of each show, which will include, but may not be limited to: 

    • Keys to Theatre for Producer, Director, and Assistant Director, along with check out and in sheet

    • Job Descriptions for all Production Team Positions

    • Contact Information for Board Members and Theatre Personnel

    • Emergency Procedures

    • Current Partner Vendor Lists and Contact Information

    • Resource Documents for Auditions, Crew Chiefs, and Production Processes

    • Membership Forms for Current Season

    • Blank Complimentary Ticket Vouchers

  • The Production Committee will maintain a record of qualified volunteers to head crews for each HCT production

  • The Production Committee will assist Producers as necessary with the execution of production needs

  • The Producer Liaison will coordinate between shows to ensure strikes and builds are scheduled and streamlined